Before Beginning

This section contains information that is important to know before creating a reference data record.

Create a Fee Record

To create a Fee record by entering all information manually, do the following:

1. Go to the Admin > Reference Data > Fees & Tech Rates tab.
   
   
2. Click the Create Fee button to open the Create Fee widget.
   
   
3. In the Create Fee widget, enter the following information:
   

   Section	Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   General	Name	Enter the name of the fee.
   	Fee Type	Select the fee type: Assigned Central
   	Editable in Schedule The Editable in Schedule toggle is only available for Central fees.	For a Central fee, turn the Editable in Schedule toggle on or off: If the Editable in Schedule toggle is on: Any Central fee lines created from the Fee record can be edited within the Schedule grid. The Editable in Schedule toggle is off: Any Central fee lines created from the Fee record cannot be edited within the Schedule grid.
   	Media Type	Select the Media Type of the fee. The fee can only be applied to campaigns that have the same Media Type.
   	Valid From	Select the start date of the Fee record's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   	Optional Valid To	Optional: Select the end date of the Fee record's validity period.
   	Applicable To Apply at Enterprise Level or Agency Business Unit	Select whether or not the fee exists at the enterprise level: Apply at Enterprise Level: The fee can be applied to Cost Lines in any campaign. Agency and Business Unit: The fee can only be applied to Cost Lines in campaigns for the specified Agency and Business Unit.
   	Vendor Contract Supplier Type	Select whether the Supplier of the fee is a media or non-media Supplier.
   	Vendor Contract Payee Order Partner Supplier Currency	Select the Payee, Order Partner, Supplier, and currency of the fee. The vendor options are determined by the previously selected Supplier Type value and by existing Contract records: If Supplier Type is Media, the vendor options are restricted to vendors linked to a media Supplier through a Contract. If Supplier Type is Non-Media, the vendor options are restricted to vendors linked to a non-media Supplier through a Contract. For Payee, select the Payee of the fee. For Order Partner, select the Order Partner of the fee. For Supplier, select the Supplier of the fee. For Currency, select the currency of the fee.
   Vendor Rate Details	Cost Type	Select the cost type of the fee (the amount that the fee is calculated on). The cost type options depend on the previously selected Fee Type value: For Assigned fees, the cost type options are: Vendor Net Cost If the Allocated workflow is enabled, Allocated Amount For Central fees, the cost type options are: Vendor Net Cost
   	Rate Type	Select the rate type of the fee (how the fee is calculated). The rate type options depend on the previously selected Fee Type value: For Assigned fees, the rate type options are: Percentage of Media Any volume-based rate type For Central fees, the rate type options are: Fixed
   	Cost Category	Select the cost category of the fee. The cost category options depend on the previously selected Supplier and Media Type values.
   	Rate	Enter the vendor "rate" of the fee. Depending on the rate type of the Fee Record, this value is used to calculate the vendor net cost of the fee. For more information, see Fee Record Rate Types.
   	Optional Buffer The Buffer field is only available for Assigned fees with a volume-based rate type.	Optional: For an Assigned Fee record with a volume-based rate type, enter the buffer percentage. The buffer percentage is used when calculating the cost of the Assigned fee. For more information, see Rate Type Cost Formulas.
   Default Technology Assignment The Default Technology Assignment section is only available for Assigned fees. If an Assigned Fee record has a default Tech Assignment, when the fee is applied to a Placement line, the default values are automatically added to the Technology Assignments column of that Placement.	Optional Provider	Optional: Select the default provider of the Tech Assignment.
   	Optional Service Type	Optional: Select the default service type of the Tech Assignment.
   	Optional Default External Placement	Optional: Select the default external placement type of the Tech Assignment.
   Client Rate Details	Client Commission Client Net Rate Valid From Valid To Position	A Fee record must have at least one client rate. To add a client rate, do the following: For Client, click Add Value. Then, select the level of the client rate by clicking All Clients or entering a specific Client/Client Group. For Commission, select the commission structure of the client rate. Optional: For Client Net Rate, enter the fee rate of the client rate. Fee margins are a gated feature and not enabled by default. If this feature is not enabled, margin fees cannot be created: the client fee rate must be the same as the vendor fee rate (the Client Net Rate value must match the Rate / Vendor Net Rate value). Optional: For Valid From, enter the start date of the client rate's validity period. Optional: For Valid To, enter the end date of the client rate's validity period. Optional: For Position, change the position number of the client rate. The position number of a client rate does not impact how the rate is applied, and is only used to display client rates in the desired order.

   
   
   
4. Click Create or Create and Create Another:
   
   
   • Create: Save the record, close the Create Fee widget, and return to the Fees & Tech Rate tab.
     
     
   • Create and Create Another: Save and copy the newly created Fee record. The Create Fee widget remains open, and fields in the copied Fee record can be edited as desired.

Create a Tax Record

Create a Tax Category

To create a tax category, do the following:

1. Go to the Admin > Reference Data > Taxes tab.
   
   
2. Click Tax Category to open the Tax Category page.
   
   
3. Click +Add Category.
   
   
4. Enter the following information:
   

   Field Name The value of any fields with a red background cannot be changed after the tax category is created.	Description
   Name	Enter the name of the tax category.
   Applies To	Select whether the tax category is a client tax category or vendor tax category.
   External ID	Enter an external identifier for the tax category.

   
   
   
5. Click Save.

Create an Alternate Tax Option

To create an Alternate Tax Option, do the following:

1. Go to the Admin > Reference Data > Taxes tab.
   
   
2. Click Alternate Tax Option to open the Alternate Tax Option page.
   
   
3. Click +Add Alt-Tax Option.
   
   
4. Enter the following information:
   

   Field Name	Description
   Name	Enter the name of the Alternate Tax Option.

   
   
   
5. Click Save.

Create a Client Tax Record

To create a Client Tax record, do the following:

1. Go to the Admin > Reference Data > Taxes tab.
   
   
2. Click Client Taxes to open the Client Taxes page.
   
   
3. Click Create Record to open the Create Client Tax widget.
   
   
4. In the Create Client Tax widget, enter the following information:
   

   Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   Read-only Structure Type	The value of the Structure Type field is Client and cannot be changed.
   Tax Code	Enter the name of the Client Tax record.
   Client Tax Category	Select the client tax category of the Client Tax record. A Client Tax record can only be applied to a Cost Line if the Cost Line is in a campaign for a Client that belongs to the same client tax category.
   Optional Vendor Tax Category	Optional: Select the vendor tax category of the Client Tax record. If a Client Tax record also belongs to a vendor tax category, the Client Tax record can only be applied to a Cost Line if: The Cost Line is in a campaign for a Client that belongs to the same client tax category; and The Payee of the Cost Line belongs to the same vendor tax category.
   Optional Alternate Tax Option	Optional: Add an Alternate Tax Option to the Client Tax record.
   Tax Type 1	Select the type of tax defined by the Client Tax record: CCF: The Tax record represents a CCF (Co-Operative Compliance Framework) tax. GrossUp: The Tax record represents an additional cost. GST: The Tax record represents a GST (goods and services tax). HST: The Tax record represents a HST (harmonized sales tax). Local: The Tax record represents a local sales tax. PST: The Tax record represents a PST (provincial sales tax). SST: The Tax record represents an SST (sales tax and service tax). State: The Tax record represents a state sales tax. Surtax: The Tax record represents an additional tax. VAT: The Tax record represents a VAT (value-added tax).
   Tax Rate 1	Enter the client tax rate.
   Tax Applies to 1	Select the cost type that the client tax rate applies to: Vendor Gross Vendor Net Client Gross Client Net Client Gross + Commission Client Net + Commission Commission Only
   Valid From	Select the start date of the Client Tax record's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   Optional Valid To	Optional: Select the end date of the Client Tax record's validity period.
   Optional Set as default	Optional: Set the Tax record as the default applied tax.

   
   
   
5. Click Create.

Create a Vendor Tax Record

To create a Vendor Tax record, do the following:

1. Go to the Admin > Reference Data > Taxes tab.
   
   
2. Click Vendor Taxes to open the Vendor Taxes page.
   
   
3. Click Create Record to open the Create Vendor Tax widget.
   
   
4. In the Create Client Tax widget, enter the following information:
   

   Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   Read-only Structure Type	The value of the Structure Type field is Vendor and cannot be changed.
   Tax Code	Enter the name of the Vendor Tax record.
   Vendor Tax Category	Select the vendor tax category of the Vendor Tax record. A Vendor Tax record can only be applied to Cost Lines with a Payee that belongs to the same vendor tax category.
   Optional Alternate Tax Option	Optional: Add an Alternate Tax Option to the Vendor Tax record.
   Tax Type 1	Select the type of tax defined by the Vendor Tax record: CCF: The Tax record represents a CCF (Co-Operative Compliance Framework) tax. GrossUp: The Tax record represents an additional cost. GST: The Tax record represents a GST (goods and services tax). HST: The Tax record represents a HST (harmonized sales tax). Local: The Tax record represents a local sales tax. PST: The Tax record represents a PST (provincial sales tax). SST: The Tax record represents an SST (sales tax and service tax). State: The Tax record represents a state sales tax. Surtax: The Tax record represents an additional tax. VAT: The Tax record represents a VAT (value-added tax).
   Tax Rate 1	Enter the vendor tax rate.
   Tax Applies to 1	Select the cost type that the vendor tax rate applies to: Vendor Gross Vendor Net
   Valid From	Select the start date of the Vendor Tax record's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   Optional Valid To	Optional: Select the end date of the Vendor Tax record's validity period.
   Optional Set as default	Optional: Set the Tax record as the default applied tax.

   
   
   
5. Click Create.

Create a Commission Record

To create a Commission record, do the following:

1. Go to the Admin > Reference Data > Commission tab.
   
   
2. Click Create Record to open the Create Commission widget.
   
   
3. In the Create Commission widget, enter the following information:
   

   Section	Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   General	Name	Enter the name of the commission.
   	Valid From	Select the start date of the Commission record's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   	Optional Valid To	Optional: Select the end date of the Commission record's validity period.
   	Commission Percent Client Commission Percentage	Enter the percentage of the commission.
   	Commission Basis	Select the amount that the commission is calculated on: Client Net Media Cost Client Gross Media Cost
   Agency Entities	Agency	Add an Agency to the Commission record. The commission can only be applied to Cost Lines in campaigns for Clients in the specified Agency.
   	Optional Business Unit	Optional: Add a Business Unit to the Commission record. The commission can only be applied to Cost Lines in campaigns for Clients in the specified Business Unit.
   	Optional Client Group	Optional: Add a Client Group to the Commission record. The commission can only be applied to Cost Lines in campaigns for Clients in the specified Client Group.
   	Optional Client	Optional: Add a Client to the Commission record. The commission can only be applied to Cost Lines in campaigns for the specified Client.
   	Optional Product	Optional: Add a Product to the Commission record. The commission can only be applied to Cost Lines in campaigns for the specified Product.
   Media Type & Cost Category	Optional Media Type	Optional: Add a Media Type to the commission. The commission can only be applied to Cost Lines in campaigns that have the same Media Type.
   	Optional Cost Categories External ID Code Supplier	Optional: Add a cost category to the commission. The commission can only be applied to Cost Lines that have the same cost category.
   Supplier	Default Commission	Optional: Set the Commission record as the default applied commission.

   
   
   
4. Click Create or Create and Create Another:
   
   
   • Create: Save the record, close the Create Commission widget, and return to the Commission tab.
     
     
   • Create and Create Another: Save and copy the newly created record. The Create Commission widget remains open, and fields in the copied Commission record can be edited as desired.

Create an Exchange Rate Record

To create an Exchange Rate record, do the following:

1. Go to the Admin > Reference Data > Exchange Rate tab.
   
   
2. Click Create Record to open the Create Exchange Rate widget.
   
   
3. In the Create Exchange Rate widget, enter the following information:
   

   Section	Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   General	Apply at Enterprise Level or Agency Business Unit Client Group or Client	Select whether or not the exchange rate exists at the enterprise level: Apply at Enterprise Level: The exchange rate can be applied to any campaign. Agency and Business Unit and Client Group or Client: The exchange rate can only be applied to campaigns for the specified Agency, Business Unit, or Client Group/Client.
   Exchange Rate Details	Valid From	Select the start date of the Exchange Rate record's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   	Optional Valid To	Optional: Select the end date of the Exchange Rate record's validity period.
   	Optional Import .CSV	Optional: Import a CSV file that contains one or more exchange rates. The CSV should have the following header: Currency From,Currency To,Rate
   	Export	Not applicable when creating an Exchange Rate record.
   	Currency From Currency To Rate	To manually enter an exchange rate, do the following: Click Add Value. Select the currency to exchange from. This will automatically populate the Currency From field. For Currency To, click to open the currency dropdown. Select the currency to exchange to. For Rate, enter the exchange rate.

   
   
   
4. Click Create.

Create a Terms & Conditions Record

To create a Terms & Conditions record, do the following:

1. Go to the Admin > Reference Data > Terms & Conditions tab.
   
   
2. Click Create Record to open the Create Terms & Conditions widget.
   
   
3. In the Create Terms & Conditions widget, enter the following information:
   

   Section	Field Name The value of any fields with a red background cannot be changed after the record is created.	Action
   General	Terms and Conditions Name	Enter the name of the Terms & Conditions record.
   	Terms and Conditions Type	Select the type of the Terms & Conditions record: Advertiser View: The set of terms & conditions is included when viewing or exporting the Advertiser View page. Order: The set of terms & conditions is included when sending orders.
   	Media Type	Select the Media Type of the Terms & Conditions record. The set of terms & conditions only applies to campaigns that have the same Media Type.
   	Apply at Enterprise Level or Agency Business Unit Client Group or Client Order Partner	Select whether or not the set of terms & conditions exists at the enterprise level: Apply at Enterprise Level: The set of terms & conditions can be applied to any campaign. Agency and Business Unit and Client Group or Client: The set of terms & conditions can only be applied to campaigns for the specified Agency, Business Unit, Client Group/Client, or Order Partner.
   Terms & Conditions	Attach File or Manual Entry	Attach a file that contains the terms & conditions or manually enter the terms & conditions.

   
   
   
4. Click Create.

Create a Media Type

To create a Media Type, do the following:

1. Go to the Admin > Reference Data > Media tab.
   
   
2. Click +Add Media Type.
   
   
3. Enter the following information:
   

   Field Name	Description
   Media Type	Select Digital.
   UI Name	Enter the name of the Media Type.
   Finance Code	Enter an identifying code for the Media Type.
   Valid From	Select the start date of the Media Type's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   Optional Valid To	Optional: Select the end date of the Media Type's validity period.

   
   
   
4. Click Save.

Create a Cost Category

To create a cost category, do the following:

1. Go to the Admin > Reference Data > Cost Categories tab.
   
   
2. Click Create Cost Category to open the Create Cost Category widget.
   
   
3. In the Create Cost Category widget, enter the following information:
   

   Section	Field Name The value of any fields with a red background cannot be changed after the cost category is created.	Action
   Cost Categories	Name	Enter the name of the cost category.
   	Code	Enter an identifying code for the cost category.
   	Group	For future use.
   	External ID	Enter an external identifier for the cost category.
   	Valid From	Select the start date of the cost category's validity period. By default, the valid-from date is the date of the record's creation. For more information, see Validity Dates.
   	Optional Valid To	Optional: Select the end date of the cost category's validity period.
   Access Restrictions	All entities within <Enterprise Name> or Select specific entities	Select whether or not the cost category exists at the enterprise level: All entities within <Enterprise Name>: The cost category can be assigned to Cost Lines in any campaign. Select specific entities: The cost category can only be applied to Cost Lines in campaigns for the specified Agency/Agencies or Business Unit(s).
   	Media	Add one or more Media Types to the cost category. The cost category can only be applied to Cost Lines in campaigns that have the same Media Type.
   	Regulated or Unregulated The Regulated and Unregulated checkboxes are only available if the regulated workflow is enabled.	Select whether the cost category is regulated or unregulated. For more information, see Regulated Workflow.
   	Channel Group	For future use.

   
   
   
4. Click Create.