Table of Contents
Overview
When schedule lines are committed on the Schedule grid, located on the Schedule tab, OneStrata automatically does the following:
The Actualization grid lines can be adjusted as needed, like updated with actual delivery data, and actualized. The validated metrics and amounts are then pushed to the agency's financial system, where client and vendor invoices can be processed.
Actualize a Media Cost Line
To actualize a media Cost Line (standard or margin), do the following:
General Step | Standard Actualization Grid | Margin Actualization Grid | |
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1 | Open the campaign that contains the Cost Line. | ||
2 | Go to the campaign's Actualization tab. | ||
3 | Go to the appropriate Actualization grid. | If the Cost Line is a standard Cost Line, go to the Standard Actualization grid. | If the Cost Line is a standard Cost Line, go to the Margin Actualization grid. |
4 | Review the delivery balance Roll setting and make sure that the appropriate option is selected. If desired, change the delivery balance roll option.
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5 | Optional: Click the Billing Period(s) filter and select the billing period(s) to actualize. By default, only one billing period is displayed:
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6 | Review the actual values (the values that will be sent to the external financial system). | Actual values:
| Actual values:
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7 | If needed, adjust the actual values. There are two options:
| Option 1: To apply an external source, do the following:
For information about the effects of applying an external source, see the Standard Actualization Grid column in Types of Actual Value Sources. Option 2: To manually adjust actual values, do the following:
Depending on which other column is locked, the value of the third column will be automatically recalculated by the system. For more information, see Apply Standard Actualization Triangulation, | Option 1: To apply an external source, do the following:
For information about the effects of applying an external source, see the Margin Actualization Grid column in Types of Actual Value Sources. Option 2: To manually adjust actual values, do one of the following:
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8 | Click Actualize. |
Actualize an Assigned Fee Cost Line
OneStrata automatically calculates the cost(s) and units that should be actualized for each billing period of an Assigned fee. These system-calculated values are provided in the Standard Actualization and Margin Actualization grids for easy reference and application.
To actualize an Assigned fee (standard or margin) using system-calculated values, do the following:
General Step | Standard Actualization Grid | Margin Actualization Grid | |
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1 | Open the campaign that contains the Assigned fee. | ||
2 | Go to the campaign's Actualization tab. | ||
3 | Actualize the media Cost Line that the fee is assigned to, following the instructions in Actualize a Media Cost Line. | ||
4 | Go to the appropriate Actualization grid. | If the Assigned fee is a standard fee, go to the Standard Actualization grid. | If the Assigned fee is a margin fee, go to the Margin Actualization grid. |
5 | Review the system-calculated fees for the Assigned fee, which may have changed after the media Cost Line was actualized. This is because the cost and units of an Assigned fee depend on the (actualized) cost and units of the media Cost Line that the fee is assigned to. | System-calculated fields:
For more information, see Standard Actualization Grid Reference. | System-calculated fields:
For more information, see Margin Actualization Grid Reference. |
6 | Apply the system-calculated values to the actual values (the values that are actualized) by doing the following:
| The following fields are updated:
| The following fields are updated:
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7 | Optional: Manually adjust the actual values of the Assigned fee. | The Actual Cost for Period, Actual Rate, and Actual Units columns are linked, and their values are triangulated off each other. For more information, see Apply Standard Actualization Triangulation. | There are two ways to manually adjust actual values:
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8 | Actualize the Assigned fee by doing the following:
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