Overview 

Actualization is the process where actual delivery metrics of a campaign are received from a Supplier or a third party and compared to the original schedule. ​Once these delivery metrics are reviewed by the Agency, the schedule is actualized, and that information is shared with finance for approved amounts to be paid to Suppliers.

Actualization Terms and Concepts

This section contains information about terms and concepts related to actualization in OneStrata.

Types of Actualization

In OneStrata, there are two type types of actualization:

• Standard actualization
• Margin actualization

The Actualization tab displays information related to actualizing committed Schedule Grid lines.

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The Actualization tab contains the following elements:

Description

Click the Filters icon to open the filter pane and filter through the list of all committed schedule lines.

Search for a committed schedule line by Entity (Supplier or Order Partner) or ID.

Types

Types of Delivery Balance Roll

When actualizing, there are four ways that

any under- or over-delivery balance

can be distributed over

future months:

Rollover Type	Description	Visualization
None

: The

The under- or over-delivery balance is not distributed. Instead, the

overall totals

values on the original Schedule

Grid

grid line

will be

are updated.	Image Added
Proportionally

: The

	The under- or over-delivery balance is evenly distributed over the remaining months of the campaign.	Image Added
Next Month

:

	The entire under- or over-delivery balance is carried over to the next month of the campaign.	Image Added
Last Month

:

The entire under- or over-delivery balance is carried over to the final month of the campaign.

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Types of Actual Column Sources

When a standard Cost Line is actualized, the values in the Actual Cost for Period, Actual Rate,

and Actual Units

• Committed: The values of the Actual columns are reset to the media schedule values.
• Site: The values of the Actual columns are updated to match the values of the Site columns.
• 3rd Party: The values of the Actual columns are updated to match the values of the 3rd Party columns.

Actualize button

If no Actualization Grid lines are selected, the Actualize button is inactive.

If one or more Actualization Grid lines are selected, the Actualize button is active.

Click the Actualize button to actualize selected lines.

By default, only one billing period (month) is selected and displayed on the Actualization grid.

• If the campaign is in-flight, the default selected billing period is the previous month of the campaign.
• If the campaign has not started yet, the default selected billing period is the first month of the campaign.
• If the campaign has already finished, the default selected billing period is the last month of the campaign.

Click the Billing Period(s) filter to select the Billing Periods that are displayed in the Actualization grid.

A list of a campaign's committed schedule lines, broken down into selected billing periods and grouped by Order.

For more information, see Actualization Grid Reference.

The Actualization grid is a list of a campaign's committed Schedule grid lines, broken down into selected billing periods and grouped by order.

There are two Actualization grids, the Standard Actualization grid and the Margin Actualization grid, used for actualizing standard Schedule grid lines and margin Schedule grid lines, respectively.

The following table contains information about the Standard and Margin Actualization grid columns:

Standard,

Margin

Standard,

Margin

The type of the Actualization grid line, according to the following hierarchy:

• Media
  • Order
    • Cost Package, Media Package, Placement
      • Billing Period
• Non-Media
  • Order
    • Fee
      • Billing Period

Standard,

Margin

The actualization status of the Actualization grid line.

If Line Type is Billing Period, the possible statuses are:

If Line Type is Placement, Media Package, Cost Package, Fee, or Order, the possible statuses are:

Standard,

Margin

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The invoice status of the Actualization Grid line.

If Line Type is Billing Period, the possible statuses are:

If Line Type is Placement, Media Package, Cost Package, Fee, or Order, the possible statuses are:

Standard,

Margin

The name of the entity associated with the Actualization Grid line.

If Line Type is Billing Period:

If Line Type is Placement, Media Package, Cost Package, or Fee:

If Line Type is Order:

Standard,

Margin

The name of the Cost Line.

A read-only value that is automatically populated from the media schedule.

Standard,

Margin

The External ID of the Billing Period line.

A read-only value that is only populated if the Billing Period line has been exported to an external financial system.

Standard,

Margin

Start and End Date

A read-only value that is automatically populated from the media schedule.

Standard,

Margin

The total vendor cost of the Cost Line or Billing Period line, for its entire flight. 

A read-only value that is automatically populated from the media schedule.

Standard,

Margin

Rate Type

The Rate Type of the Cost Line.

A read-only value that is automatically populated from the media schedule.

Standard,

Margin

The Vendor Net Rate (VC) of the Cost Line or Billing Period line.

Depending on which set of margin actualization triangulated values are active:

• The Vendor Net Cost, Margin %, and Client Net Cost columns triangulate off each other
• The Rate, Actual Units, and Vendor Net Cost (VC) columns triangulate off each other
• The Client Net Rate (VC), Actual Units, and Client Net Cost (VC) columns triangulate off each other

For more information, see Margin Actualization Triangulation Rules.

Margin

Standard,

Margin

The number of units of the Cost Line or Billing Period line, for its entire flight. 

A read-only value that is automatically populated from the media schedule.

Standard,

Margin

The total vendor cost of the Cost Line or Billing Period line, for the filtered billing periods(s).

A read-only value that is automatically populated from the media schedule.

 fields are sent to the external financial system.

There are four possible sources for the values of these Actual columns:

• Committed
• Site
• 3rd Party
• Manual

To apply a Committed, Site, or 3rd Party source, use the Apply Source button on the Standard Actualization grid.

Types of Actualization Triangulation

There are three sets of triangulation rules related to actualization:

Standard,

Margin

If the line has never been actualized, the Pre-Actualized value is equal to the Current for Period value.

When the line is actualized for the first time, the Pre-Actualized value becomes locked and no longer changes, even if the Current for Period value changes.

For example, imagine a Cost line that has never been actualized:

• Its Current for Period value is $100.
• Its Pre-Actualized value is set to whatever the Current for Period value is, which is $100.
• If the Cost line's Current for Period value changes, its Pre-Actualized value also changes.

Then, the Cost line is actualized in OneStrata:

• At the time of actualization, its Current for Period value is $100.
• At the time of actualization, its Pre-Actualized value is also $100, and becomes locked.
• Afterwards, if the Cost line's Current for Period value changes (for example, it increases to $125), its Pre-Actualized value does not change (it remains $100).

Standard,

Margin

The difference between the Actual Cost for Period value (the value to be actualized or that is actualized) and the Current for Period value (the value that was committed).

The source(s) of the Actual Cost for Period, Actual Rate, and Actual Units values:

The vendor cost to be actualized or that is actualized, for the filtered billing period(s).

The Actual Cost for Period, Actual Rate, and Actual Units columns triangulate off each other.

For more information, see Standard Actualization Triangulation Rules.

Standard

Margin

The amount of delivered units to be actualized or that is actualized.

Site Cost

3rd Party Units

The amount of delivered units of the Billing Period line, for the filtered billing period(s), as provided by the external Ad Server provider.

Site Units

The amount of delivered Units of the Billing Period line, for the filtered billing period(s), as provided by the Order Partner within Vendor Inbox.

3rd Party Cost

The delivery cost of the Billing Period line, for the filtered billing period(s), as provided by the external Ad Server provider.

Actualization Triangulation Rules

A set of triangulated values contains three values that are mathematically connected; given any two values, the third value can be calculated from the first two values.

Sets of triangulated values follow this pattern:

• One fixed value
• Two non-fixed values 

When one of the non-fixed values is manually changed by the user, the fixed value remains constant, but the other non-fixed value is automatically recalculated.

For example, imagine the following scenario:

• Rate: $1
• Units (fixed): 10
• Cost: $10

If the Rate value is changed to $2, the Units value remains 10 and the Cost value is automatically recalculated to $20. Similarly, if the Cost value is changed to $5, the Units value remains 10 and the Rate value is automatically recalculated to $0.50.

Locked/Unlocked vs. Editable/Read-Only

In OneStrata, triangulated values can be locked or unlocked:

• Locked (fixed): A fixed value that does not change
• Unlocked (non-fixed): A non-fixed value that can be changed, either manually by the user or recalculated by OneStrata

All values, including triangulated and non-triangulated values, can be editable or read-only:

• Editable: A value that can be directly changed by the user
• Read-only: A value that cannot be directly changed by the user

Depending on the triangulation set, the two unlocked (non-fixed) values are either both editable, or one is editable and the other is read-only:

• Both unlocked values are editable: Given a set of triangulated values X, Y, and Z (where Y is fixed), X can be manually changed by the user and Z is recalculated by OneStrata. Or, Z can be manually changed by the user and X is recalculated by OneStrata.
• One unlocked value is editable and one unlocked value is read-only: Given a set of triangulated values X, Y, and Z (where Y is fixed), only X can be manually changed by the user and Z is always recalculated by OneStrata. Z cannot be manually changed by the user.

The interactions between these two dimensions (locked/unlocked and editable/read-only) are summarized in the following table:

Editable

(non-italicized text)

Read-only

(italicized text)

A non-fixed value that can be manually changed by the user or recalculated by OneStrata,

A non-fixed value that cannot be manually changed by the user, and can only be recalculated by OneStrata.

For more information, see the following pages:

• Triangulation
• Apply Standard Actualization Triangulation
• Apply Margin Actualization Triangulation

There is one set of standard actualization triangulated values:

By default:

• Unlocked
• Editable

Can be locked

By default:

• Locked
• Read-only

Can be unlocked

By default:

• Unlocked
• Editable

Can be locked

There are two sets of margin actualization triangulated values:

• Margin Percentage Triangulation: The relationships between Vendor Net Cost, Margin Percentage, and Client Net Cost
• Margin Rate, Actual Units, and Cost Triangulation: The relationships between Vendor Net Rate, Actual Units, and Vendor Net Cost, and between Client Net Rate, Actual Units, and Client Net Cost

Only one margin actualization triangulation set can be active at a time. By default:

• The Margin Percentage triangulation set is active
• The Margin Rate, Actual Units, and Cost triangulation set is not active

Margin Percentage Triangulation

The Margin Percentage triangulation set is the default set of triangulated values.

Entered by user or calculated according to this formula:

Vendor Net Cost = Client Net Cost - (Margin Percentage * Client Net Cost)

By default:

• Unlocked
• Editable

Can be locked

When the Margin Percentage triangulation set is active:

• The value of Actual Units is locked
• The values of the Rate (Vendor Net Rate (VC)) and Client Net Rate (VC) columns are recalculated by OneStrata

Entered by user or calculated according to this formula:

Margin Percentage = (Client Net Cost - Vendor Net Cost) / Client Net Cost

By default:

• Locked
• Read-only

Can be unlocked

Entered by user or calculated according to this formula:

Client Net Cost = -1 * (Vendor Net Cost / Margin Percentage - 1)

By default:

• Unlocked
• Editable

Can be locked

Margin Rate, Actual Units, and Cost Triangulation

By default, the Margin Rate, Actual Units, and Cost triangulation set is not active.

Unlock the Actual Units column to deactivate the Margin Percentage triangulation set and activate the Margin Rate, Actual Units, and Cost triangulation set.

Always:

• Locked
• Read-only

When the Margin Rate, Actual Units, and Cost triangulation set is active:

• The values of the Rate (Vendor Net Rate (VC)) and Client Net Rate (VC) columns are locked
• The value of Margin % is automatically recalculated by OneStrata

If the Margin Rate, Actual Units, and Cost triangulation set is active:

• Unlocked
• Editable

Calculated according to this formula:

Vendor Net Cost = Vendor Net Rate * Actual Units

If the Margin Rate, Actual Units, and Cost triangulation set is active:

• Unlocked
• Read-only

Always:

• Locked
• Read-only

If the Margin Rate, Actual Units, and Cost triangulation set is active:

• Locked
• Read-only

Can be unlocked

Calculated according to this formula:

Client Net Cost = Client Net Rate * Actual Units

If the Margin Rate, Actual Units, and Cost triangulation set is active: