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changes.mady.by.user Hub Admin

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changes.mady.by.user Hub Admin

Saved on Aug 26, 2024

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Overview

The Financial Orders Management page provides a high-level overview of all financial orders, including their current export status with any integrated financial or media finance systems.

Access the Financial Order Management page

Access the Financial Order Management page from the top navigation bar under Finance, or from the Welcome home page under the Finance section.

Financial Order Management Page UI Reference

The Financial Order Management page displays a list of all financial orders.

Financial Order Management Page UI Elements

Item

Description

Collapse/Expand

Depending on how your Enterprise is configured, financial orders are grouped by campaign and then by estimate, or by estimate and then by campaign.

By default, the list of all financial orders has all rows expanded:

If all rows are expanded, click to collapse all rows
If all rows are collapsed, click to expand all rows

Filters icon

Include A Shared Block

shared-block-key	Filters-icon
page	About Schedules

Click to open the filter pane and filter through the list of all financial orders

Search bar

Include A Shared Block

shared-block-key	Search-icon
page	About Orders

Search for:

A campaign by campaign ID
An estimate by estimate ID
A campaign or estimate by name
A campaign or estimate or External ID (EID)

Cost Types Options

Select a Cost Type to update how values in the Total Cost column are displayed.

Changing the Cost Type that is displayed does not change how the financial order is exported; all Cost Types are included in the exported financial order.

There are five Cost Types options:

Vendor Gross:
Include A Shared Block Inline
shared-block-key Vendor-Gross-Cost
page Costs and Calculations
Vendor Net:
Include A Shared Block Inline
shared-block-key Vendor-Net-Cost
page Costs and Calculations
Client Gross:
Include A Shared Block Inline
shared-block-key Client-Gross-Cost
page Costs and Calculations
Client Net:
Include A Shared Block Inline
shared-block-key Client-Net-Cost
page Costs and Calculations
Client Total with Tax:
Include A Shared Block Inline
shared-block-key Client-Total-Cost-with-Tax
page Costs and Calculations

Anchor

	Export-Financial-Order-button
	Export-Financial-Order-button

Export Financial Order button

Inactive

Active

Click to manually export selected financial orders:

If no financial orders are selected, the Export Financial Order button is inactive.
If one or more financial orders are selected, the Export Financial Order button is active.

Financial Order Management (FOM) Grid

A list of all financial orders, grouped by Estimate and Media Campaign.

For more information, see Financial Order Management (FOM) Grid Reference.

Anchor
FOM-Grid-Reference
FOM-Grid-Reference
Financial Order Management (FOM) Grid Reference

Column name

Description

Checkbox column

Click the checkbox of a financial order row to select the financial order

Estimate

The name of the estimate associated with the financial order, including:

ID (Estimate ID): The OneStrata identification number of the estimate
EID (External ID): The identification number of the estimate used by an external media finance system, such as SBMS

Media Campaign

The name of the media campaign associated with the estimate, including:

ID (Campaign ID): The OneStrata identification number of the media campaign

Financial Order ID

The OneStrata identification number of the financial order

Financial Order Status

The export (sent and uploaded) status of the financial order to an external media finance system, such as SBMS:

Unsent: The newest financial order version has not been sent or uploaded to an external media finance system
Sent: The newest financial order version was successfully sent and uploaded to an external media finance system
Failed: The newest financial order version was sent to an external media finance system, but was not successfully uploaded

Export Summarization

The summarization type of the financial order when it is exported or uploaded to an external media finance system:

Detailed: The exported financial order includes all information for all schedule cost lines
Summary: The exported financial order summarizes schedule cost line information into one line per supplier per month

The Financial Order Export Summarization setting is managed by OneStrata. To edit this setting, contact your OneStrata representative.

Status Message

More information about the financial order, depending on the value of Financial Order Status:

If Financial Order Status is Unsent:
- If financial order revisions based on estimate updates is enabled but automatic financial order exports are not enabled, changes to an estimate will cause a new financial order version to be created but this new version is not automatically sent. In this scenario, the status message of the unsent financial order is "Order: Status changed based on modifications to the Estimate".
- Otherwise, there is no status message.
If Financial Order Status is Sent, the status message confirms that financial order was successfully exported to the external media finance.
- For example,
- "BillingPeriod 123: Successfully created in SBMS".
If Financial Order Status is Failed, the status message contains troubleshooting information.
- For example, "Order : Cannot determine order module".

Agency

The Agency associated with the financial order

Business Unit

The Business Unit associated with the financial order

Client

The Client associated with the financial order

Client Group

The Client Group associated with the financial order, if any

Media

The Media Type associated with the financial order

Payee

The Payee associated with the financial order

Order Partner

The Order Partner associated with the financial order

Supplier

The Supplier associated with the financial order

Start Date

The Start Date associated with the financial order

End Date

The End Date associated with the financial order

Currency

The currency type associated with the financial order

Cost Type

The Cost Type of the financial order:

Vendor Gross:
Include A Shared Block Inline
shared-block-key Vendor-Gross-Cost
page Costs and Calculations
Vendor Net:
Include A Shared Block Inline
shared-block-key Vendor-Net-Cost
page Costs and Calculations
Client Gross:
Include A Shared Block Inline
shared-block-key Client-Gross-Cost
page Costs and Calculations
Client Net:
Include A Shared Block Inline
shared-block-key Client-Net-Cost
page Costs and Calculations
Client Total with Tax:
Include A Shared Block Inline
shared-block-key Client-Total-Cost-with-Tax
page Costs and Calculations

Total Cost

The total cost of the financial order, campaign or estimate, in the selected Cost Type

Financial Order Version

The order version of the financial order.

Every time a change to the media schedule that contains changes that affect the financial order is committed, a new financial order version is created, and the order version number increases by one.

Such changes include changing the schedule's start or end dates, or changing the format of a Placement

New financial order versions are triggered by:

Certain types of committed changes to the media schedule, such as changes to a Cost Line's flight dates or a Placement's format.
Changes to the name, dates, or custom field values of an estimate, if financial order revisions based on estimate updates is enabled.

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