Table of Contents


Overview

This page explains why and how to use a Contract with multiple Suppliers.

About Contracts

Contracts are records that link three important vendor entities:

  • Payee: The entity that is paid for the media activity.
  • Order Partner: The entity that processes the order for the media activity.
  • Supplier: The entity that runs the media activity.

There are two main types of Contracts:

Contract TypeDescription
Single-Supplier ContractThe Contract links one Payee to one Order Partner to one Supplier.

For enterprises with an external master data source of SBMS, creating a Vendor in SBMS automatically creates the following records in OneStrata:

  • Payee (same name as the SBMS Vendor)
  • Order Partner (same name as the SBMS Vendor)
  • Supplier (same name as the SBMS Vendor)
  • A single-Supplier Contract (same name as the SBMS Vendor) that links those Payee, Order Partner, and Supplier records
Multi-Supplier Contract

For enterprises with an external master data source of SBMS:

  • The Contract links one Payee to one Order Partner to multiple Suppliers.

For enterprises with an internal master data source:

  • The Contract links one Payee to one or more Order Partners to multiple Suppliers.

Multi-Supplier Contracts enable a workflow where media activity run by different Suppliers is handled as a single order, instead of as different orders. This is particularly useful for internal seller team workflows.

Single-Supplier Contracts vs. Multi-Supplier Contracts

Imagine an enterprise with the following four social media-related Contracts:

  • Three single-Supplier Contracts
  • One multi-Supplier Contract

This enterprise has an internal specialist team that activates all of their social media campaigns.

Contract IDContract NamePayee NameOrder Partner NameSupplier Name
1193InstagramInstagramInstagramInstagram
1194LinkedInLinkedInLinkedInLinkedIn
1195TikTokTikTokTikTokTikTok
1196Internal Team - Social MediaInternal Team - Social MediaInternal Team - Social MediaInstagram
TikTok
LinkedIn

Single-Supplier Contract

When building the schedule for a social media campaign that has media activity run by different Suppliers, the enterprise could apply the single-Supplier Contracts.

In this scenario, committing the schedule creates three orders, one for each unique combination of Payee and Order Partner.

Cost Line IDPayee / Order PartnerSupplierCommitOrder ID
314181InstagramInstagram


→


120764

314182InstagramInstagram
314183InstagramInstagram
314184LinkedInLinkedIn→ 120765
314185TikTokTikTok→ 120766

Multi-Supplier Contract

Alternatively, the enterprise could apply a multi-Supplier Contract.

In this scenario, committing the schedule creates a single order because there is only one unique combination of Payee and Order Partner. Creating one unified order makes it easier for the internal team to manage all of the social media activity for this campaign.

Cost Line IDPayee / Order PartnerSupplierCommitOrder ID
314181Internal Team - Social MediaInstagram



→ 





120767




314182Internal Team - Social MediaInstagram
314183Internal Team - Social MediaInstagram
314184Internal Team - Social MediaLinkedIn
314185Internal Team - Social MediaTikTok

Even though the Cost Lines are grouped into one order, Supplier-level information is preserved within OneStrata, meaning that:

  • On the Order Details page, costs and units can still be tracked by Supplier.
  • For Cost Lines with Suppliers linked to an external integration provider, that Cost Line is still automatically available on the appropriate external integration dashboard.

Multi-Supplier Contracts and SBMS

For enterprises with an external master data source of SBMS, exporting an order with multiple Suppliers from OneStrata to SBMS does not preserve Supplier-level information.

Instead, the Vendor of the corresponding SBMS placement is set as the Payee of the original Cost Line.

OneStrata


Export


SBMS
Cost Line IDPayee / Order PartnerSupplierVendor Net CostCommitOrder IDFinancial Order IDPlacement IDVendor (Publisher)Net Cost
314183Internal Team - Social MediaInstagram$900.00



→ 

120767

193259



→ 

25757Internal Team - Social Media$900.00
314184Internal Team - Social MediaLinkedIn$400.50

120767

193258

25758Internal Team - Social Media$400.50
314185Internal Team - Social MediaTikTok$200.00

120767

193259

25759Internal Team - Social Media$200.00


Add a Supplier to an Existing Contract

Notes:

  • Once a Supplier is added to a Contract, it cannot be removed from the Contract.

 To add a Supplier to an existing Contract, do the following:

  1. Go to the Admin > Entity Management > Contracts page.

  2. Open the desired Contract.

  3. In the Vendor Hierarchy section, for the Suppliers field, select the desired Supplier(s).

  4. Click Save.

Use a Multi-Supplier Contract

To use a multi-Supplier Contract, do the following:

  1. Go to the Schedule tab of the desired campaign.

  2. In the Schedule grid. do the following:
    1. Check that the Payee, Order Partner, and Supplier columns are displayed. If they are not displayed, add them to the Schedule grid via the column picker.

      Tip: If you intend to use a multi-Supplier Contract workflow frequently, consider adding the Payee and Order Partner columns to the Media Schedule template.

    2. For each Cost Line, select the desired Payee, Order Partner, and Supplier.

      In the default single-Supplier Contract workflow where the Payee is the same as the Order Partner is the same as the Supplier, selecting a value for one of these columns automatically fills in the other two columns.

      In the multi-Supplier workflow, the Payee/Order Partner and Supplier must be manually and separately selected.

  3. Continue building the schedule as normal.